Regional Reminders

Regional Convention, Regional Form submissions, and requesting Regional Officers

Happy New Year! As we go into this new year we want to get everyone prepared with these reminders and deadlines.

Regional Convention:

Early bird registration is open until January 24th and costs $100 per person. Regular registration begins on January 25th and ends on February 21st and costs $150 per person. The region offers a travel scholarship for two chapters. This provides two free registrations and hotel stays; an advisor must be present with a student. The following links below include early bird registration and the travel scholarship.

Early Bird Registration:

https://web.cvent.com/event/9673e4a3-58dc-4ce9-9e4f-b59f12f626b3/regProcessStep1

Travel Scholarship:

https://www.cognitoforms.com/PTKCarolinas/CarolinasRegionRegionalConventionRegistrationScholarship

Conference Merch Mart Sign-up for Chapters

https://www.cognitoforms.com/PTKCarolinas/ConferenceMerchMartSignupForChapters

Regional Submissions:

This is a reminder to submit your regional forms for your chapter projects by January 17th. 

You can submit your Region Awards to the following link - 

https://www.cognitoforms.com/PTKCarolinas/_2024CarolinasRegionAwardsProgram

Also, make sure to complete your Carolina Super Stars submission to the following link - 

https://www.cognitoforms.com/PTKCarolinas/_2024CarolinasSuperStars

Do you want to request a Regional Officer for your event?

You can now request a Regional Officer to attend your events or inductions this upcoming semester. We want to encourage chapters to request them as soon as possible so we can make sure that the regional officers can attend. When submitting your request, you can provide a preference for officers, but they are not guaranteed to be that officer. You can fill out these requests at the following link: 

https://www.cognitoforms.com/PTKCarolinas/RegionalSpeakerRequestForm

Lets get ready for Regionals and Spring Events!

Below is the information on 2025 Regional Conference registration and requesting a Regional Officer for your chapter events.

Now that we have finished fall semester lets prepare for spring! We are providing all the details for our next regional conference and how to make sure that regional officers are attending your events during the semester.

2024 Regionals at Davidson-Davie Community College

We had a great time at the last regional conference and it is almost time for the next regionals conference! Below is the information and link for registration.

Regionals - Registration is now open!

The early bird registration is now open until January 24th and the price is $100 per person. Regular registration begins on January 25th and ends on February 21st at the price of $150 per person. The region offers a travel scholarship for two chapters. This provides two free registrations and hotel stays; an advisor must be present with a student. The following links below include early bird registration and the travel scholarship.

Early Bird Registration: https://web.cvent.com/event/9673e4a3-58dc-4ce9-9e4f-b59f12f626b3/regProcessStep1

Travel Scholarship: https://www.cognitoforms.com/PTKCarolinas/CarolinasRegionRegionalConventionRegistrationScholarship

Want a Regional Officer at your event?

You are now able to request a Regional Officer to attend your events or inductions this upcoming semester. We want to encourage chapters to request them as soon as possible so we are able to make sure that the regional officers are able to attend. When submitting your request you are able to provide a preference of officers, but it is not guaranteed it will be that officer. You are able to fill out these requests at the following link: https://www.cognitoforms.com/PTKCarolinas/RegionalSpeakerRequestForm

Key End-of-Year Reminders for Carolinas Region PTK Members

As we reach the end of the year, it's an excellent time for Phi Theta Kappa (PTK) chapters in the Carolinas Region to focus on important deadlines and opportunities. This season is about reflection, celebration, and preparation for the coming year. I’m excited to highlight critical reminders to help us stay organized and engaged through this crucial time.

This year brings exciting events and opportunities that can create a significant impact. Whether you’re interested in taking on a leadership role or showcasing your achievements, there are many ways to get involved.

PTK Catalyst 2025 Highlights

The Catalyst ’25 site is now live under the events tab on the front page. The cost of registration has decreased! One meal (Friday lunch) is now lunch on your own. PTK is adding Food Trucks with reasonable pricing outside the Convention Center, and other food options are available locally. Headquarters encourages Advisors to reserve early. Changes can always be made on the back end.

PTK International will host an Advisor-Only Webinar titled "Planning Your Catalyst Experience" on Thursday, November 21st, at 3:00 PM CT. The session will cover best practices for including the why, how, and benefits of attending Catalyst, which are essential factors to consider when preparing a funding proposal. Here is the registration link.

Phi Theta Kappa is now accepting applications for innovative and informative sessions covering topics from professional development to PTK best practices for our 2025 Catalyst convention in Kansas City, Missouri, April 3-5. Chapter advisors and higher education professionals may apply online by December 6, 2024. 

2025-2026 International Officer Candidate Application

I'm thrilled to announce that the 2025-2026 International Officer Candidate Application is officially LIVE! This is a remarkable opportunity for PTK members to elevate their leadership skills on an international stage.

Members can access the application through the Member Dashboards. If your peers are potential leaders, encourage them to apply, too! The application submission deadline is Wednesday, January 22, 2025, at 11:59 pm CT.

Consider this: past international officers have reported a 90% satisfaction rate regarding their leadership experience, with many noting personal growth and enhanced skills. If you aspire to create a positive change in PTK, this could be your chance!

Upcoming Webinars

We have several opportunities for members, advisors, and eligible students to learn more about PTK and PTK Programming or participate in professional development. The sessions scheduled for the remainder of the semester, including the registration links, are below.

Date	Time	Registration Link
Thurs, November 21	1 pm CT/2 pm ET	Why Accept Membership Information Session in Spanish
Thurs, November 21	3 pm CT/4 pm ET	Advisors Only: Planning Your Catalyst Experience
Thurs, December 5	3 pm CT/4 pm ET	Virtual Transfer Fair for ELIGIBLE STUDENTS only
Thurs, December 12	4 pm CT/5 pm ET	Empower, Inspire, Lead: Your Guide to Running for International Office

Region Reminders: Key Deadlines Approaching

As we approach the new year, several crucial deadlines need your attention. We have several Scholarship and Hallmark Awards deadlines coming up!

Date	Time	Deadline
Tues, December 3	5 pm CT/6 pm ET	Fall 2024 Scholarship Application
Wed, December 4	5 pm CT/6 pm ET	Individual Hallmark Award
Mon, December 9	5 pm CT/6 pm ET	All-USA Nominator Deadline
Wed, January 8, 2025	5 pm CT/6 pm ET	Chapter Hallmark Awards (College Project & Honors in Action)
Wed, January 15, 2025	5 pm CT/6 pm ET	Alumni Hallmark Awards

These deadlines aren’t just dates on a calendar. They represent the chance to recognize and celebrate our members' hard work and accomplishments. Setting reminders for these important dates can ensure that you don’t miss out, and it’s beneficial to encourage chapter members to do the same.

Preparing for the Regional Convention

PTK Headquarters is publishing the 2025 Regional Convention Registration link for registration through CVENT (it's now a requirement). Preparing is vital, and here is the Important Information you'll need.

Carolinas Regional Convention, March 7-9, 2025, Tentative Agenda 

Theme: The Mad Hatter’s Tea Party

Tagline: Don’t be Late to “Spill the Tea,” tell your story!

Location: DoubleTree by Hilton Atlantic Beach Oceanfront, 2717 West Fort Macon Road, Atlantic Beach, NC 28512

Hotel Costs: Double Room Rate: $149.00 per night (2/7/2025 Cut off date for event rate)

Use this Link to Book your Rooms

Registration Costs:

• Early Registration: $100 (ends 1/​24/​2025)

• Regular Registration: $150 (ends 2/21/2025)

• Alumni Registration: $100 (ends 2/21/2025)

• Virtual Registration: $100 (ends 3/3/2025)

Virtual registration is per person, not per chapter.

Hosted By:

• Beta Delta Pi, Carteret Community College

• Alpha Phi Nu, Craven Community College

• Alpha Chi Sigma, Cape Fear Community College

Important Disclosures:

The chapter Advisor must submit registration forms. A chapter advisor must be in attendance if any member from that chapter attends the conference (unless they are an RO or an Alumni); if an advisor from the chapter cannot attend, they must find an advisor from another chapter willing to supervise their students. That advisor must agree to do so in writing (please have them send an email to ptkcarolinas@gmail.com)

Photographs and videos will be taken during all Carolinas Regional Conferences, which may be used for promotional and educational purposes. Registration or participation in the meeting and other activities constitutes an agreement to allow Phi Theta Kappa Carolinas Region to use and distribute the attendee’s image or voice in photographs and recordings of the meeting, now and in the future.

Carolinas Region Code of Conduct

Carolinas Region Phi Theta Kappa is committed to providing a valuable educational experience for all Carolinas Region Conference attendees. By registering for any Carolinas Region conference, you agree to our Code of Conduct. Violation of this policy will result in immediate removal from the Carolinas Region Conference attending. If you are removed, no refunds will be given, and your college administration will be notified.

Once registration opens, planning will be crucial for securing your spot. The convention is an excellent chance to network, collaborate, and celebrate our collective achievements. I’m looking forward to the enriching experiences we will engage in at the convention.

PTK Advisor Dashboard Update

As you may have noticed, your Advisor Dashboard looks slightly different. Please use your Advisor Dashboard for all things Chapter Management. Please refer to the Supplemental Folder within Advisor Edge (always open, regardless of whether you’ve taken the course) for Chapter Support. See the handy-dandy graphic below!

Also! There is a new link on your Advisor Dashboard (under Quick Links à Resources) to view scholarship applications started and completed by your chapter members. If you have any questions, don't hesitate to contact scholarships@ptk.org.

Need Support?

Monica’s Calendly Link: https://calendly.com/monica-bates-ptk

• Book Monica for Advisor Dashboard Training, New Advisor Training, or to get your questions answered!

Pattie’s Calendly Link: https://calendly.com/pattie-vanatter-ptk

• Book Pattie for Chapter-Specific Eligible Student Info Sessions, anything related to PTK engagement, or to get your questions answered!

Updates from Alpha Omega Carolinas Region Alumni Association

Hello, Carolinas Region! Thank you for another wonderful Leadership weekend. The alumni held its annual Lip Sync Battle contest, and we witnessed some amazing performances! We also announced the winners of the Joan Keller Scholarship and the Papa John Sharpe Scholarship. Congrats to our winners, Ana Vitrago Ramirez from York Technical College (Keller, $500 scholarship) and Zoe Horne from Johnston Community College (Sharpe, $250 scholarship)!! Scholars and plaques will be awarded at the Regional Convention in March during the banquet.

The alumni also hosted a donation drive to help rural areas battling homelessness with a canned food drive. With the recent devastation left behind in the wake of Hurricane Helene, many folks were forced to travel to outside areas with little to no resources. The North Carolina portion was delivered to Rowan County Helping Ministries in Salisbury, NC, and the South Carolina portion was delivered to Operation Hope in Landrum, SC. With the generosity of the region's attending members, we collected 1,612 items for the folks in NC and SC! This included canned goods, hand warmers, feminine hygiene products, and baby goods (diapers, bottles, wipes, food)! Thank you to the region for again showing up when the call is made. You truly inspire us with your servant's hearts!

Wrapping Up the Year Strong

As this year concludes, staying informed about these upcoming opportunities and deadlines is essential. Engaging in the application process, participating in webinars, and submitting awards ensures we recognize our contributions and progress.

Utilize the resources available to you. Don't hesitate to reach out if you have questions or need help with your applications. Let’s close this year on a high note, paving the way for a prosperous new year.

Together, we can achieve great things. I look forward to seeing all your contributions and celebrating your successes as we approach the end of the year! Let’s make it a fantastic conclusion to the year, Carolinas Region PTK members!